G.W. Hardy & Son gather and process your personal information in accordance with this privacy notice and in compliance with the General Data Protection Regulation, the Data Protection Act and the Privacy and Electronic Communications Regulations.
This notice provides you with the necessary information regarding your rights and obligations, and explains how, why and when we collect and process your personal data. Your privacy is important to us and we are committed to protecting and safeguarding your data rights.
Our registered office is at Lawley House, Butt Road, Colchester, Essex, CO3 3DG and we are a Company registered in England and Wales under company number 03428822. We are registered on the Information Commissioner’s Office Register of Data Controllers (registration number ZA412095). Our nominated Data controller is Mr Matthew Gwinnell.
We may update our privacy notice to ensure that we are keeping in line with the data protection legislation. We shall of course notify you if any changes are made.
G.W. Hardy & Son processes your personal information to meet our legal, statutory and contractual obligations and to provide you with our funeral director services. We will never collect any unnecessary personal data from you and do not process your information in any way, other than already specified in this notice.
This may be collected via the following means:
G.W. Hardy & Son takes your privacy very seriously and we are committed to protecting and safeguarding your data privacy rights. We only retain your data for as long as is necessary and for the purposes specified in this notice. If you have consented to us providing you with promotional offers and marketing, you are free to withdraw consent at any time.
Here is a list of the rights that you have under the data protection legislation:
If we receive a request from you to exercise any of the above rights, we may ask you to verify your identity before acting on the relevant request. This is to ensure that your data is protected and kept secure.
We do not share or disclose any of your personal information without your consent, other than for the purposes specified in this notice or where there is a legal requirement. G.W. Hardy & Son may use a third party to provide the below services and business functions, however all processors acting on our behalf only process your data in accordance with instructions from us and comply fully with this privacy notice, the data protection laws and any other appropriate confidentiality and security measures.
In order to competently provide our services to you, we may provide your data to the following third parties:
No. However if in the future we need to transfer your personal data to third parties which are located outside the European Economic Area, for the purpose set out in this policy rest assured that we will always ensure any transfer is subject to appropriate security measures to safeguard your personal data, for example:
G.W. Hardy & Son takes your privacy seriously and we take every reasonable measure and precaution to protect and secure your personal data. We work hard to protect you and your information from unauthorised access, alteration, disclosure or destruction and have several layers of security measures in place, including: –
We have implemented reasonable technical and organisational measures designed to secure your personal information from accidental loss and from unauthorised access, use, alteration or disclosure.
You are not obligated to provide your personal information to G.W. Hardy & Son however, we may be unable to provide with our services without it. In cases where providing some personal information is optional, we shall make this clear.
G.W. Hardy & Son only ever retains personal information for as long as is necessary and we have strict review and retention policies in place to meet these obligations. Retention periods are in line with legal and regulatory requirements or guidance.
Where you have consented to us using your details for direct marketing, we will keep such data until you notify us otherwise and/or withdraw your consent.
G.W. Hardy & Son only processes your personal information in compliance with this privacy notice and in accordance with the relevant data protection laws. If, however you wish to raise a complaint regarding the processing of your personal data or are unsatisfied with how we have handled your information, you have the right to lodge a complaint with the ICO.
If you have any questions regarding the information provided in this policy, please contact us using the following:
G.W. Hardy & Son
By email: firstname.lastname@example.org
You do not have to give us any personal information in order to use most of the website.
However if you wish to contact us about a product or service via our enquiry form, request more information or volunteer feedback we may collect the following personal information from you:
When we request information from you, a statement will appear near or next to that part of the website, where the capture of data occurs, explaining what we need your data for and with a reference to this privacy statement.
In addition, we may automatically collect information about the website that you came from or are going to by using a third party service – Google Analytics. We also collect information about the pages of this website that you visit, IP addresses, the type of browser you use and the times you access this website. This information is only processed in a way which does not identify anyone.
We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
If you send us a private or direct message via social media the message will be stored for 3 months. It will not be shared with any other organisations.
How we will use your personal information
The personal information we collect via our website allows us to:
Provided you have given us the appropriate permissions, we may from time to time contact you by email or telephone or post about our products and services that may be of interest to you.
If at any point, you would like to opt-out of receiving marketing communications from us please email us, stating your preferences, at email@example.com. All your personal data stored will be deleted entirely from our system.
Any information obtained via our website, is held electronically at G.W. Hardy & Son, The Green, Finchingfield CM7 4JS If requested, all the personal data we hold can be disclosed to you. Should we discover that our data has been breached you will be notified within 72 hours.
We do not sell, trade or rent your information to other parties. We may employ the services of third party service providers to help us in certain areas, such as website hosting, maintenance and print. In some cases, the third party may receive your information. However, at all times, we will control and be responsible for the use of your information.
We may disclose your information if required to do so by law for information such as a court order, witness summons, or complaint from governmental authorities.
Our website may contain links to other websites. This privacy statement applies only to our web site. We are not responsible for privacy policies or practices of other websites to which you choose to link from this site. We encourage you to review the privacy policies of those other websites so you can understand how they collect, use and share your personal information.
G.W. Hardy & Son will ensure, by way of training or otherwise, that staff carry out their tasks in a way that will ensure compliance with data protection laws. Each member of staff shall have access to this Policy and shall have an obligation to comply with it.
G.W. Hardy & Son will comply with data protection obligations in accordance with its service agreement including, where appropriate, a data processing agreement.
The Business shall periodically review this Policy and other policies to ensure that they continue to comply with the relevant legal requirements.
If you have any questions about this statement or your personal information, please contact us on firstname.lastname@example.org